W9s

What is a W9

A W-9 form, officially known as the “Request for Taxpayer Identification Number and Certification,” is a document used by the IRS to gather information about an individual’s or entity’s taxpayer identification number (TIN).

Why is it important

1. It lets you know if the entity needs to be issued a 1099 at the end of year based on how they are classified.
2. It provides the information needed to complete the 1099 form at the end of the year.

Who needs to fill out a W9

We recommend that you have EVERY new vendor/person fill out a W9 BEFORE they start the work. This includes, but not limited to:

• Musician/Band Member
• Guest Speaker
• Childcare worker
• Audio Technician
• Place that you rent from for services or events
• Individual Missionary (not being supported through a sending organization)
• Maintenance Worker/Company
• Janitorial Company
• Landscaping Company
• Law Firm

Having someone fill out a W9 before work is done not only is best practice but also reduces a big headache at the end of the year when that information is vital.